KWHotel
Hotel management software in several modules: reservations and invoicing (KWHotel Desktop), a booking calendar accessible in the browser (KWHotel Web), an automated availability module (Resources) and a channel manager to handle several online agencies from one piece of software. A free Windows version with basic features (KWHotel Free) and a Pro version; prices are not published on the page. Site in English, French, German, Greek and Polish; software in 21 languages, including French. The vendor appears to be based in Poland (0048 dialling code), without explicit confirmation.
The room assignment calendar, invoicing and guest records can be built for a small property, and a free version already exists to draw inspiration from. What stays hard: the channel manager, which requires approved connections with each online agency, and the gateways to door locks or telephone exchanges. The desktop software for Windows is also a limit: no online booking without the web module.
What you lose
- The channel manager connected to several online agencies.
- The online booking calendar (KWHotel Web).
- Automated availability management.
- Software already translated into 21 languages.
Existing alternatives to KWHotel
- QloAppsOpen source
Open-source hotel booking system (OSL-3.0) built on PrestaShop: booking engine and room management; connections to online travel agencies are up to you.
What a home-built tool costs once it exists
- Hosting and database: a server cost, and automatic backups you actually test.
- Security and GDPR: dependency updates, an HTTPS certificate, protection of your customers’ data.
- Upkeep time: who fixes the tool on a Saturday night in the middle of service if the server goes down?
The prompt to build it yourself
Build a small room planning board for my hotel, replacing a desktop hotel management software. Context: 18 rooms, a front desk of 2 people, reservations by phone, email and website. To do: - Rooms and room types with rates, capacities and statuses (free, occupied, to clean, out of service). - A visual 30-day planner per room, with drag-and-drop booking and conflict detection. - Guest records with stay history. - A stay bill with extras and a PDF invoice. - A list for the day: arrivals, departures, rooms to prepare, available to housekeeping on a phone. Out of scope: channel manager, booking by agencies, connected door locks. Stack: web app, PostgreSQL. README: how to run, backup, tourist tax and police registration form to plan.
Frequently asked questions
- How much does KWHotel cost, and what do you really pay for?
- What the subscription covers and is hard to maintain yourself: The channel manager connected to several online agencies.; The online booking calendar (KWHotel Web).; Automated availability management.; Software already translated into 21 languages..
- What free or open-source alternatives to KWHotel exist?
- QloApps (open source). Options to compare before committing to a custom build.
- Where do you start to build an equivalent of KWHotel?
- Copy this page’s prompt into Claude, Codex or Cursor to get a first prototype. Then plan for hosting, data backups and GDPR compliance: that is what costs the most to maintain over time.
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