ClickUp
Work management platform: tasks, documents, goals, dashboards and simple automations brought together for a team.
A shared task board with views, comments and milestones is doable in a few days. ClickUp, for its part, also covers documents, goals, dashboards and a highly configurable automation engine: each function added to the clone is another week. If your team uses 20% of ClickUp, recreate that 20%. If it uses 80%, keep it.
What you lose
- The breadth of features (documents, goals, timers, forms) in a single tool.
- Integrations with the rest of your software.
- Access rights for large organisations.
- Advanced reports and dashboards.
- Reliable mobile apps and notifications.
Existing alternatives to ClickUp
- LeantimeOpen source
Tasks, documents, goals, dashboards and planning in one community app; automations are more limited there.
- PlaneOpen source
Active open-source project and ticket tracking platform.
The prompt to build it yourself
Build me a task management tool for a small team, to replace ClickUp. Stack: Next.js, TypeScript, Tailwind, PostgreSQL with Drizzle, Docker Compose. To do: - Organisations, projects, members, issues with labels, cycles and milestones. - List, kanban and simple timeline views, on a single issue model. - Comments, mentions, assignments, watchers, full activity log. - Owner, member and viewer roles, with a test for each change. - Search, CSV import and export, email notifications, daily backup. - Simple Markdown documents and goals linked to issues. - Local launch in one command, demo data, health checks, migrations, administrator recovery command. - Secrets in .env, no telemetry, tests, README. Out of scope: hundreds of integrations, enterprise portfolio planning, SSO, native mobile apps.
Frequently asked questions
- Can ClickUp be replaced by a custom-built tool?
- casevibecode verdict: Partly replaceable. A shared task board with views, comments and milestones is doable in a few days. ClickUp, for its part, also covers documents, goals, dashboards and a highly configurable automation engine: each function added to the clone is another week. If your team uses 20% of ClickUp, recreate that 20%. If it uses 80%, keep it.
- What is ClickUp used for?
- Work management platform: tasks, documents, goals, dashboards and simple automations brought together for a team.
- What alternatives to ClickUp already exist?
- Leantime (open source), Plane (open source). Options to compare before committing to a custom build.
Community feedback
Readers tell what they built instead of this tool, or what broke along the way. Every entry is reviewed before publication.
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